Desktop Publishing for Proposal Professionals
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Government proposal desktop publishing (DTP) training teaches valuable skills in designing, laying out, and publishing Government proposals in MS Word—presenting your company’s offer in the most professional light to the proposal evaluators. The course begins with a foundation in the tools and features MS Word offers to the desktop publisher, and shortcuts to increase speed and efficiency. The course advances into the selection of color palette and styles, tables of contents, headers and footers, and elements of design to ensure your document is attractive. It culminates in teaching how to publish the document and prepare it for delivery.

In addition to proposal desktop publishing basics and essential MS Word skills, this course addresses stabilization within documents while multiple authors contribute to proposal sections using different formatting styles, and design principles to make your proposals look more attractive.

This workshop will provide practice files as we work our way through the building of a proposal volume. This workshop is 30 percent lecture, 60 percent exercises, and 10 percent discussion. It will learn how to design and assemble proposal documents to help your company win.

The experts who teach our business development, capture and proposal training are highly experienced currently practicing proposal professionals whose years of successful experience in Government acquisition and training allow them to offer valuable insights to our students. Our instructors can answer tough questions as they come up during the course. They can also tailor the material to their students’ specific challenges, and share their experience based on the most current realities. Check our instructor’s bios on our About page.

Upcoming Classes

Desktop Publishing for Proposal Professionals

OST Global Solutions 7361 Calhoun Place, Suite 560, Rockville, MD, United States

Government proposal desktop publishing teaches valuable skills in designing, laying out Government proposals in MS Word. Present your company’s offer in the most professional light to Federal evaluators. The course covers tools and features MS Word offers to the desktop publisher, and shortcuts to increase speed and efficiency. It covers color palette and styles, tables of contents, headers and footers, and elements of design to ensure your proposal is attractive.

Course Details

Location: OST Global Solutions, Inc., 7361 Calhoun Place, Suite 560, Rockville, MD 20855 (check our Visitor Guide for location details, driving directions, nearby hotels and restaurants, and more).

Remote Attendance: This course is available via GoToMeeting with live video feed. The price per seat is the same as in-person participation. Many of our students save on travel costs and attend from other locations.

Professional Certification: This is either a major or elective class that provides 1 unit (1 day) towards Bid & Proposal Academy Certification (depending on the certification type). By attending this class, you will receive 3 CEUs or more towards your APMP certification, or PDUs towards your PMP (check with the PMI on what they will honor). At the end of this course, you will get a Certificate of Completion.

Who should attend this course: Proposal desktop publishers, production managers and production specialists, proposal coordinators, proposal graphics artists, proposal writers, technical writers, publication managers, proposal editors, proposal managers, capture managers, Government business developers, and anyone else responsible for producting attractive proposal documents in MS Word.

Course materials: Course workbook, handouts, templates, forms, and checklists.

Course Curriculum

Learning Objectives

The participants will learn and practice skills in:
  • Applying MS Word shortcuts to optimize and accelerate the desktop publishing process.
  • ​Create a color palette and design a compliant layout utilizing logos and other graphic media reinforcing your company’s brand.
  • ​Developing a proposal template.
  • ​Setting up and creating styles that are easy for contributors to apply.
  • ​Cleaning up the document to ensure multiple authors’ styles do not destabilize the document.
  • ​Understanding cut, copy, past, and paintbrush options efficiently.
  • ​Using the Section and Page Break features and understanding how they affect headers, footers, and outlining features.
  • ​Working with tables to convey information efficiently.
  • ​Inserting material from MS Excel, PowerPoint, Project, Adobe Acrobat, Illustrator, Photoshop, and other types of files.
  • ​Establishing an automated and hyper-linked Table of Contents (TOC) anywhere in the document, including several TOCs in the same document.
  • ​Creating other lists such as List of Figures, Compliance Matrix, Acronym List, and Index ​
  • Paginating the main page and sub-pages.
  • Preparing the document for submission.


Module 1: Introduction to Government Proposal Desktop Publishing
  • Introduction and learning objectives
  • ​Familiarization with what is possible in desktop publishing
  • ​Tips, Tricks, and Shortcuts
  • ​Moving through the document, split screen, and three ways to accomplish the same function
  • ​Toolbars and Rulers
  • Moving the Quick Access Toolbar
  • Populating Quick Access Toolbar with your favorite tools
Module 2: Preparing for Graphics Development
  • Choosing a color palette
  • Comprehension and incorporation of the Solicitation Requirements
  • ​Styles
    – What is Normal
    – How does Normal affect styles
    – Creating and editing styles
    – Import styles into another or a new document
    – Displaying styles so other users can apply them
    – Cleaning up styles
  • Column Breaks
  • ​Page Breaks
  • ​Section Breaks
Module 3: Editing the Document
  • Table of Contents (TOC)—Part 1
    – Create your own based on your styles
  • ​Cut, Copy, Paste—Paintbrush
    – Using the Clipboard icon
    – Inserting text from another document
    – Inserting from Excel, PowerPoint and Adobe products
  • ​Tables
    – Sorting in a table
    – Formatting a table with styles
  • Create a table style
  • ​Preparing your graphics for insertion and inserting them into the document
  • ​Keeping graphics from “jumping”
  • ​Table of Contents (TOC)—Part 2
    – Inserting “context specific” TOCs in one document
    – Creating other lists: List of Figures, Compliance Matrix, Acronym List, and Index
Module 4: Publishing and Distribution Tips
  • Printing and binding
    – White Glove page check
    – Keeping the exact copy or proof copy for your company (CYA)
    – Preparing box label and receipt
    – Handling the receipt after the signature, attaching it to and archiving the Proof Copy, scanning, and making it a part of the electronic files
  • ​Creating PDF for uploading
  • ​Checking each page for legibility, errors, misprints, or degradation of graphics
  • ​CD, thumb drive or other electronic submissions files checks
  • ​Distribution List
    – Create file list all parties print and keep with Proof Copy
    – Copying of all electronic files onto storage media, including the “archive” or “old” versions, and the “raw” graphics
Module 5: Summary and Recap
  • Summary and recap
  • ​Additional resources

Seating is limited!

Cancellations & Rescheduling Policy

Cancellation notification must be received 10 business days prior to the training date. Upon notification, your registration fee will be refunded less a $100 non-refundable processing fee. Any cancellations beyond the 10 business days are non-refundable, but the course fee can be applied towards another training course, webinar, or an OST Global Solutions training product. No refunds will be made for the cancellation of a rescheduled course. Courses need to be rescheduled at least 24 hours in advance because we have to print the materials. As we constantly update the materials, they cannot be reused for another class. If a registrant didn’t request to reschedule and simply doesn’t show up on the day of the class, they forfeit the ability to reschedule. Attendee substitutions may be made at any time. Payment must be received prior to the course date. No-shows are liable for the full class fee.

Additional Information

If you would like to discuss whether this class is right for you or have any other questions, please call (301) 384-3350 during normal business hours.

Other Types of Payment

If you’d like to receive an invoice and pay by check, please send an email to [email protected]*.

*All payments must be received prior to the course start date.